How to Select and Purchase the Ideal Digital Copier

If you own a business, the chances are high that you need a copy machine. Traditionally known as a photocopier, a copy machine or copier creates duplicate copies of documents onto plastic film or paper. With the advancements in technology, a top-notch version of a copier exists, the digital copier. While traditional copy machines come cheap and can be alluring, digital copiers have far many advantages. Read on to find out more.

Digital Copier 101: The Basics

This article is for you if you haven’t already heard about digital copy machines or stuck with traditional printers. Digital copiers work like traditional printers by scanning the pages and providing copies. However, the modern device converts the text into digital images before printing, essentially creating a “sophisticated output.”

A digital copier does not just print and copy documents. They are multifunctional, allowing stapling, folding, and faxing at a go. As such, you will significantly enhance your business efficiency and focus on the things that make you money. And with their internal memory, digital copiers can connect to your office network via Wi-Fi and transfer data to other digital devices.

Other benefits affiliated with digital copiers include costing less in the long term. At first look, the in-store cost of an analog printer can look far lesser in comparison. However, the digital copiers have few parts that translate to fewer breakdowns, repairs, maintenance, and new machine parts to purchase. Now that you’re familiar with the digital copier, how can you find yourself the best brand?

Tip 1: Evaluate your printing requirements

Like any electronic device in the market, digital copiers come in multiple designs. From simple to the coolest of features, you will find it all. But it all boils down to whether the machine will meet your needs. Therefore, it will suit you to have the following in mind when shopping for a digital copier:

Will I need black and white or colored copies? If the answer is yes to both, how many copies will I want?

What printing speed do I need? You can find printers that can manage 100 pages in a minute, but you should be ready to compromise when it comes to an expensive purchase.

Do I need special features? Digital copiers come with multiple features, including wireless support, security settings, the ability to fold, punch holes, and staple documents, or saving backups.

If you have all your answers, you’re just a step away from securing a suitable digital copier for your business.

Tip 2: Price Matters

Once you’ve ascertained your business needs in relation to the digital copier, it’s time to figure out what you’re willing to part with when it comes to money. Worth noting is that cheap is usually expensive, and expensive doesn’t necessarily mean quality. Digital copiers range from hundreds to thousands of dollars, with the top-of-the-line devices shooting to five figures.

Other than the quality, extra features might determine the overall purchase price. For instance, a monochrome digital printer will cost slightly less than its color counterpart.

Tip 3: Check on Output quality

If you need to print documents for office use only, you do not need to dwell on quality. However, it will be worthwhile to purchase a printer that produces exceptional quality if you create color brochures to market your business’s services or products.

If you want to get a regular monochrome printer, 600×600 (dpi) dots per inch is ideal. You can consider 1200×1200 dpi for a regular-quality color copier. But if you’re looking for top-quality color printers, 2400×2400 dpi will benefit your business.

Tip 4: Scrutinize the Printer Speed

A business that doesn’t print too much will not require the same printer speed as a company that relies heavily on print data. For businesses that fall in the former category, you don’t need a high-speed printer (25 to 30 ppm will do.) However, if your business releases a large output of printouts, an average of 45 to 50 ppm is recommendable.

For black and white printers, you can expect to find machines with speeds from 20 to 140 ppm. For the colored ones, printers are available with speeds from 40 to 90 ppm. Therefore, evaluate your business output needs and color requirements before settling on a printer. In general, a digital printer with a speed of between 35 and 40 ppm is good.

Tip 5: Check the Memory Capabilities

Sometimes, you might have to print the same document periodically. An example is if you’re in the sales business and need to print your brochures. Why not purchase a digital copier that lets you store the document in the printer’s memory and avoid the hustle of looking for the content each time?

Tip 6: Energy Saving Copiers are Beneficial

Today, multiple digital copiers in the market are Energy-Star certified, meaning that they utilize energy efficiently, hence contributing to making the planet greener. You do not have to be an environmental activist to be excited about this feature. While saving the planet is a positive notion, your business can also benefit from green technology rebates.

Tip 7: Consider Image Editing Features

Does your business thrive on visual effects? With a printer having image editing capabilities, you will not have to go back to your computer to crop, rotate, or brighten an image.

Tip 8: Check Printing Capabilities

Some copiers print on both sides of the paper, and others can print to the end of the sheet. Other copiers utilize the transparencies technology, allowing only a thin sheet of ordinary paper to separate each page.

Bonus Tip: To Buy or Lease?

While buying a new copier sounds like the perfect decision, you might want to consider leasing. Leasing is ideal if you’re planning on purchasing a digital copier after a lengthy trial time. Perfect for businesses with low capital, leasing lets you pay monthly installments with payments going towards the total purchase price. However, the long-term costs might be higher than purchasing and owning your machine.

With purchasing a new copier, the cost of printing will be less than what you will spend to lease. But you will not benefit from the maintenance packages that leasing may bestow.

Our Take

There’s so much to think about before you purchase a commercial digital copier. And whether you decide to lease or buy a printer, it’s wise to think about the nitty-gritty details. From print speed to overall purchase price to color preference, getting the ideal printer for your business is at the tips of your hands.